How long does the CU Policy require that I retain my data?
According to CU policy, when do I have to create a WCM Institutional Data Repository for Research (WIDRR) entry for my data?
1. Are your research data referenced in a publication?
Yes: Create a data retention record in the data retention tool upon publication (60 days after publication at the latest)
No: No action required
2. Are your research data a result of a grant that has just ended?
Yes: Create a record for your dataset in the data retention tool after grant closure (60 days after closure at the latest)
No: No action required
3. Are you leaving WCM or retiring?
Yes: Create a record for your dataset in the data retention tool before leaving (60 days before departure at the latest)
No: No action required
Who is the custodian of the research data and responsible for answering the following questions?
The Principal Investigator.
The Cornell University Policy 4.21 on Research Data Retention specifies that principal investigators are the custodians of their research data and responsible for the proper use, access, security, and control of any research data under their management or supervision, including the data used in scholarly publications or presentations.
As described by the National Institute of Standards and Technology (NIST), “it is widely recognized that data, specifically research data, are of growing importance and impact to the economy and society”. The NIST diagram below illustrates the stages of the data lifecycle – from planning to managing to retaining & archiving.
What is the start date of the DMS Policy?
The DMS Policy applies to proposals submitted on or after January 25, 2023.
For contract implementation, the NIH Document Generation System (DGS) language regarding the policy shall be included in all solicitations released as of July 1, 2022, with an original proposal receipt date of January 25, 2023, or after. The Policy will not apply to solicitation amendments that result in proposal receipt extensions resulting in proposal submission to NIH on or after January 25, 2023 or beyond.
The NIH Data Sharing Policy, dated February 26, 2003, will remain applicable to proposals received prior to January 25, 2023, and contracts resulting from those proposals.
Adapted from: NIH DMS Plan FAQ
Who assesses DMSPs when they are submitted?
Program staff at the proposed NIH Institute or Center (IC) will assess DMS Plans to ensure the elements of a DMS Plan have been adequately addressed and to assess the reasonableness of those responses. Applications selected for funding will only be funded if the DMS Plan is complete and acceptable.
During peer review, reviewers will not be asked to comment on the DMS Plan nor will they factor the DMS Plan into the Overall Impact score, unless sharing data is integral to the project design and specified in the Funding Opportunity Announcement (see NOT-OD-22-189).
If data sharing is integral to the project and tied to a scored review criterion in the funding opportunity announcement, program staff will assess the adequacy of the DMS Plan per standard procedure, but peer reviewers will also be able to view the DMS Plan attachment and may factor that information into scores as outlined in the evaluation criteria.
Adapted from: NIH DMS Plan FAQ
If my DMSP changes during the course of the project, do I need to get the new version approved?
Yes, the new, revised DMSP will need to be approved by the funding NIH Institute or Center. Reviews of DMSPs occur during the RPPR period and are conducted by NIH staff.
If I don't plan on sharing my data, do I still need to create a DMSP?
Yes, a DMSP must be completed to the best of your ability regardless of whether or not you will be sharing your data.
