What do I need to do for new NIH grant applications submitted after January 25, 2023?
You must complete a maximum two-page data management and sharing plan (DMSP) that will be evaluated by NIH.
1. Review a checklist for researchers and NIH guidance before drafting your DMSP. The DMSP must include how data will be managed and shared, and identify the institutional process for confirming the plan is actually followed. Once the DMSP is accepted, it becomes part of the legal Terms and Conditions of the Notice of Award by incorporation. The DMSP can be updated at any time via a letter of prior approval from the Principal Investigator to the funding agency.
Best Practices for secure data storage
- ITS provides several options for dataset storage. WCM recommends the use of one of these three options for dataset storage:
2. Determine appropriate data to manage and share. What data need to be managed and by whom? According to the definition of scientific data above, all scientific data need to be managed (data needs to be backed-up, version controlled, with unique identifiers), but not all scientific data need to be shared. The PI is responsible for the management and sharing according to NIH policy.
What data need to be shared under the NIH policy? The NIH policy expects researchers to maximize appropriate data sharing when developing DMSPs.
For Human Subject research data, NIH recommend the Principal Investigators to:
- Share according to federal, state/local, tribal, and institutional rules or laws
- Share the DMSP with study participants as early as possible during the informed consent process
- Outline steps to protect privacy, rights, and confidentiality
- Share the limitations on data usage with the person preserving and sharing the data (at WCM these limitations should be shared with the Library) determine if a controlled access is necessary for these datasets, even in the case of de-identified or non-limited datasets.
All limitations on sharing and steps to protect privacy, rights, and confidentiality for sensitive data should be documented in the DMSP.
3. Document the following in your DMSP:
4. Write the DMSP